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How do I submit an abstract?

Abstract submission for the 2024 Annual Meeting is open. Click here for information about abstract submission.

How do I submit an abstract for ASCFS's Annual Meeting?

ASCFS abstracts follow the same process as those for ACPA’s Annual Meeting.

Will the 81st Annual Meeting be formatted similar to the 2023 Annual Meeting?

The 81st Annual Meeting will be held in-person in Denver, CO. There will not be a virtual-only submission section within the abstract submission portal. If your abstract is accepted, and an unforeseen circumstance prevents you from attending the meeting in person, please contact us immediately, and we will work with the Program Task Force on potential virtual options.

What changes have been made to the abstract submission process since the 2023 Annual Meeting?
  • The following submission types have been added: Quality Improvement Instructional Course, Quality Improvement Panel Discussion, Quality Improvement Poster, Quality Improvement Platform Paper, Quality Improvement Team Coordinating and Nursing Track Platform Paper, Quality Improvement Short Talk, and Quality Improvement Study Session.
  • Global Health and Quality Improvement have been added to the list of “primary subject areas.”
  • Panel Discussion abstracts will be 60 minutes.
What is the character limit?

For the title, up to 250 characters are allowed and for the body, up to 3,000 characters, cumulative are allowed. This includes spaces and punctuation. View Abstract Guidelines for more information.

What are the different submission types?

See the Abstract Types for a detailed description. Note that the Program Task Force may change the abstract type, if accepted.

If I submit an abstract as a certain submission type, will it be accepted as that type?

The Program Task Force may accept the abstract as a different type than what was originally submitted. This is usually due to the number of abstracts submitted in each category and how the information will best be presented.

Can I submit an abstract for a paper that has not yet been completed?

Research in progress is acceptable as long as tentative, data-based conclusions are stated in the abstract. The abstract will be blinded and peer reviewed along the same guidelines as other abstracts submitted, see the Abstract Submission Guidelines for more details.

What is the Instructional Level that is required for Instructional Courses and Study Sessions?

The instructional level helps attendees select which course is appropriate for them to join. More details on instructional levels may be found here.

Who qualifies to submit an abstract as a Junior Investigator?

Student Members or Professional Members who are either current professionals in training or in their first year post-graduation are eligible to submit abstracts as a Junior Investigator. If you are not yet a member, Join Now.

How many co-authors may I have?
Who can present the abstract?

Any author on the abstract can present. The first author will automatically be the presenter in the system. Email us after acceptance to make a change.

What responsibilities does the Presenter have?

The presenter is responsible for:

  • Presenting the abstract, if accepted.
  • Assuring that all appropriate financial and non-financial relationship disclosures have been made.
  • Logging in to the abstract site to RSVP acceptance of the presentation and to review the presentation guidelines, if accepted. Email us after acceptance if the first author is not the presenter.
  • Presenters must register for ACPA’s Annual Meeting and are responsible for all registration fees and personal expenses related to the meeting.
What information do I need about my other authors?
Do I need conflict of interest disclosures for co-authors?

Yes, conflict of interest disclosures are required for all authors.

May I submit more than one abstract?

Yes, there is no limit to the number of abstracts that you may submit. Authors who submit multiple abstracts should be prepared to make arrangements for alternative presenters to attend in case more than one abstract is accepted.

When will I receive notification if my abstract was accepted or declined for presentation?

Abstract notifications will be emailed in the fall of 2023.

How are the abstracts reviewed?
Will ACPA accept late abstracts?

ACPA will not accept late abstracts.

Can I make changes to the abstract after it has been finalized?

You may make changes to the abstract before the submission deadline. You will be required to re-finalize the abstract. Only finalized abstracts will be reviewed.

Are there any discounts for presenters to attend ACPA’s Annual Meeting?

No. Presenters pay the same registration fees as other attendees.

Will the abstracts be published after the conference?

Abstracts will be published in an abstract-specific special online edition of The Cleft Palate Craniofacial Journal (CPCJ). If your abstract has been previously published in a peer-reviewed journal, including the Cleft Palate Craniofacial Journal, it may not be submitted for presentation at the ACPA Annual Meeting, as all accepted abstracts are later published in the above referenced abstract edition of CPCJ. If, after abstract submission, your abstract is accepted for publication in a peer-reviewed journal prior to ACPA’s Annual Meeting, notification must be submitted to ACPA in writing. Please note, this does not apply to the following submission types: Instructional Courses and Study Sessions. These two submission types may be considered for resubmission, even if previously accepted/presented*. Please see the next section for more information.

*Abstracts previously accepted by the ACPA Program Task Force for Instructional and Study Sessions will be carefully reviewed by the 2024 Program Task Force.

Can I submit an abstract to ACPA if it has been presented elsewhere?

You can still submit the abstract to ACPA’s Annual Meeting if it has been presented previously, as long as it has not been published in a peer-reviewed journal (please see the above question/answer), or as an official ACPA sanctioned webinar. During the submission process, please indicate this in the submission portal in the “objectives and previous presentation” section. If a significant number of attendees could obtain or have obtained this information elsewhere, it may cause your abstract to receive a lower rating.

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